Medical conditions and the administration of medicine

The Governing Board and staff wish to ensure that pupils with medical conditions receive appropriate care and support whilst at school or nursery.  The Executive Headteacher will accept responsibility in principle for members of staff who have been trained to administer prescribed medication to children.

Please note that parents should keep their children at home if acutely unwell or infectious.

Parents are responsible for providing the school with comprehensive information regarding the children’s condition and medication.

Prescribed medication will not be accepted in school or nursery without complete written and signed instructions from the parent.

Staff will not give a non‑prescribed medicine to a child unless there is specific prior written permission from the parents.

Only reasonable quantities of medication should be supplied to the school/nursery (for example, a maximum of four weeks supply at any one time).

Where the pupil travels on provided transport with an escort, parents should ensure the escort has written instructions relating to any medication sent with the pupil, including medication for administration during respite care.

Each item of medication must be delivered to the Executive Headteacher or authorised staff in the school office by the parent, in a secure and labelled container as originally dispensed.  Each item of medication must be clearly labelled with the following information:

  • Children’s Name
  • Name of medication
  • Dosage
  • Frequency of administration
  • Date of dispensing
  • Storage requirements (if important)
  • Expiry date

The school or nursery will not accept items of medication in unlabelled containers.

Medication will be kept in a secure place, out of the reach of pupils. Unless otherwise indicated all medication to be administered will be kept in a locked medicine cabinet or in the fridge.

The school or nursery will keep records of administration which they will have available for parents.

If children refuse to take medicines, staff will not force them to do so, and will inform the parents of the refusal, as a matter of urgency, on the same day. If a refusal to take medicines results in an emergency, the federation’s emergency procedures will be followed.

It is the responsibility of parents to notify the school/nursery in writing if the child’s need for medication has ceased.

It is the parents’ responsibility to renew the medication when supplies are running low and to ensure that the medication supplied is within its expiry date.

The staff will not make changes to dosages on parental instructions without the agreement of the doctor/school nurse.

Staff across the school or nursery will not dispose of medicines.  Medicines, which are in use and in date, should be collected by the parent at the end of each term.  Date expired medicines or those no longer required for treatment will be returned immediately to the parent for transfer to a community pharmacist for safe disposal.

For each child with long‑term or complex medication need, the Executive Headteacher, will ensure that a Health Care Plan and protocol is put in place, in conjunction with the appropriate health professionals and parents.

Where it is appropriate to do so, pupils will be encouraged to administer their own medication, if necessary, under staff supervision.

Staff who volunteer to assist in the administration of medication will receive appropriate training/guidance through arrangements made with the School Nurse and the Health Service.

The school and nursery will make every effort to continue the administration of medication to a child whilst on educational visits away from the school or nursery premises, even if additional arrangements might be required.

 All staff will be made aware of the procedures to be followed in the event of an emergency.

For further information please click on the link Policy for children with Medical Conditions and the Administration of Medicine

Please click here for a parent permission form to administer medicine 

If your child has asthma please read our Asthma Policy

Please click here for a Individual Health Care Plan

If your child is unable to attend school due to a medical condition please click here to read our policy.